ShoWorks Help Articles

How to set the Sale Order and working with the Sale

Summary:

ShoWorks will automatically set your sale order based on criteria you have set up in each division, and the placings you have given entries. You can then "tweak" or adjust this sale order to suit your style of sale. After Sale Order is set, you can then let ShoWorks automatically create Sale Invoices based on the Sale Order. Creating Sale Invoices before the sale allows you to "fill in the blank" during the sale, to each entry (lot) that is to sell.

Solution:

To set Sale Order manually
Steps:

1. Click the button on the right side of the screen that says "Entries"
2. Click on the tab that says "Results"
3. Type in the number (lot number) of the order that each animal will sell in.

To set Sale Order automatically
Steps:

1. Select "Tools" then "Sale Tools" then "Set Sale Order".
2. Follow the onscreen instructions.  You can later return to this menu and "adjust" the sale order if needed.
3. The sale order has now been set. ShoWorks has numbered the Sale Order automatically, just like you would have done manually in the above section of this help article. You may now print out a report and sort the entries based on sale order. You should filter out all entries that do not have a sale order, so that the report only include the entries you are selling. To do this, create a custom report and filter one Sale Order, where Sale Order is between 1 and 999 (or some high number).

To adjust Sale Order
Steps:

1. Print out a sale order report as described in step 7 above.
2. Locate those entries you wish to modify the sale order or delete from the sale. You may also write down any entry that you wish to include in the sale, that is not already in the list.
3. Click the button on the right side of the screen that says "Entries"
4. Click on the tab that says "Results"
5. Find the entry that you wish to modify. For example, let's say you wish to remove entry number 487 from the sale.
6. Delete the sale order of this entry.
7. If you wish to insert an entry into the sale, find that entry and type a number into the Sale Order. For example, if entry number 500 needs to be the 27th animal sold, and it does not have a sale order number or the sale order number is currently wrong, then type "26.5". This way, the computer sees this entry as fitting between 26 and 27.
8. Select "Tools" then "Sale Tools", then "Set Sale Order".
9. Highlight each division you wish to include in the sale.
10. Click the "Re-number Sale Order in Selected Divisions" button.
11. Click "Close".
12. You may now print a sale order sheet as described above.

To create Sale Invoices based on Sale Order.
Steps:

1. Click the button on the right side of the screen that says "Sale"
2. Verify that there are no invoices already entered, or that the invoices (records) you wish to create are not already created. In other words, you should have no records, otherwise, you will duplicate records that already exist.
3. Select "Tools" then "Sale Tools", then "Create Sale".
4. Highlight each division you wish to include in the sale.
5. Verify that the "Start with Invoice Number" is where you would like to begin numbering Sale Invoices. Most often, this will begin with "1".
6. Click "Go". This process may take several minutes, depending on the speed of your computer.
7. Click "Close"
8. Click the button on the right side of the screen that says "Sale". Verify, that sale invoices have now been created and now all that you have to do is fill in the blanks with how much and who bought each entry.